CM Division Constitution
Constitution of the Conflict Management Division (1992)
Ratified Change in the Constitution with regard to election procedures (1995)
Constitution of the Conflict Management Division
Academy of Management
Article I - Name
The name of this organization shall be the Conflict Management (CM) Division of the Academy of Management.
Article II - Purpose
The purpose of the Division is to coalesce individuals and groups interested in theory, research, and management of organizational conflict, including the power and negotiation processes that can be used to deal with the conflict. Specific topics within this domain include, but are not limited to, the nature and management of conflicts between individuals, groups, and organizations; power processes including influence, coalitions, coercion, deterrence, and persuasion; cognitive resolution of conflicts; collaboration and competition, bargaining and negotiation; relationships between parties; third party intervention; procedural justice, and dispute resolution procedures.
The specific activities of the Division shall include:
(1) Encouraging and supporting research and theory development related to Conflict Management;
(2) Promoting the exchange of information, concepts, ideas and research results among those academicians and practitioners interested in Conflict Management;
(3) Promoting the exchange of information, materials and views on issues and approaches to the teaching of Conflict Management;
(4) Such other activities and services as are deemed useful by the officers and membership in advancing the state of knowledge and practice in the field of Conflict Management.
Article III - Membership
Membership in the Division shall be open to members in good standing of the Academy of Management with interest in the Division's purposes. An individual joins the Division by designating his or her membership on the Academy's annual dues statement.
Article IV - Officers and Their Responsibilities
Section 1. The officers of the Division shall consist of a Chair, a Chair-Elect, a Past Chair, a Program Chair, a Program Chair-Elect, a Membership Chair, Secretary/Newsletter Editor, two Members-at-Large, and such other appointed officers as approved by the Executive Committee.
Each must be an official member of this Division, and each will serve a one-year term in a particular office (except for the Secretary/Newsletter Editor; see Article IV, Section 7).
Section 2. The Chair shall be the chief executive officer of the Division and shall administer all affairs of the Division with policy guidance from the Division's Executive Committee and the National Officers of the Academy of Management. The Chair is responsible for the conduct of the Division's activities in a manner that will assure accomplishment of the Division's constitution, and is consistent with the bylaws of the Academy. The Chair will appoint the Secretary/Newsletter Editor; the membership chair, when appropriate; the Chair and membership of all standing committees, unless otherwise specified; and such ad hoc committees as are necessary, subject to the approval of the Executive Committee. The Chair coordinates all existing Division committees. At the annual national meeting of the Academy of Management, the Chair presides over the Division's Business Meeting and reports on the status and progress of the Division.
Section 3. The Chair-Elect succeeds the Chair upon the conclusion of the Academy of Management Business Meeting during the annual meeting of the Academy. During his/her tenure, the Chair-Elect serves in the absence of the Chair and assists the Chair as necessary.
Section 4. The Past Chair serves as a counselor to the Chair and, as Chair of the Nomination Committee, is responsible for conducting and certifying the annual election. The actual election process may be delegated, but this must be done only with the approval of the Executive Committee.
Section 5. Approval of all expense reimbursement requests shall require the joint approval of the Chair and the Program Chair. All reimbursement requests should be submitted first to the Program Chair, who will review them in terms of the spending guidelines established by the Executive Committee, the bylaws of the Academy, and reasonableness for the items claimed. If acceptable, the Program Chair will approve such requests and forward them to the Chair who will review them a second time. If acceptable, the Chair will also approve the request and will forward it to the appropriate officer of the Academy for payment. If a request is not acceptable for any reason, the Chair and Program Chair shall discuss the matter with the individual submitting the request. If the explanation is satisfactory to the parties, they will approve and process the request. If one party remains unsatisfied, the matter shall be held over until the next Executive Committee meeting and shall be resolved by a majority vote of that Committee, subject to the bylaws of the Academy and the guidelines previously established by the Executive Committee.
Section 6. The Program Chair shall be responsible for planning and supervising the Division's program at the annual national meeting of the Academy of Management subject to the guidelines established by the National Program Chair of the Academy of Management, as well as those of the Executive Committee of the Division.
Section 7. The Secretary/Newsletter Editor is appointed by the outgoing Division Chair for a two-year term. The Secretary/Newsletter Editor shall keep a record of the Division's annual business meeting, all Executive Committee meetings, all amendments to the constitution, and shall execute such other duties as specified by the Chair- The Secretary/Newsletter Editor shall also be responsible for compiling and maintaining records of importance to the Division. Such records shall include, but not be restricted to, newsletters, minutes of Division Business and Executive Committee meetings, correspondence among Executive Committee members and other such items. The Secretary/Newsletter Editor also will work with the Academy ofManagement Secretary-Treasurer to coordinate and maintain mailing lists.
Article V - Executive Committee
Section 1. The policy-making body for the Division shall be the Executive Committee, composed of the Past Chair, Chair, Chair-Elect, Program Chair, Program Chair-Elect, and two Members-At-Large of the Division. The chair may further appoint past officers to the Executive Committee, not to exceed four past officers. All appointed officers shall serve as non-voting
Section 2. All activities of the Division shall be under the purview of the Executive Committee.
Section 3. The Executive Committee must be convened at the annual meeting of the Academy of Management. Sometimes the Executive Committee will meet during the winter to conduct Division business. Usually, the Chair will convene the Executive Committee, but a written call for an Executive Committee meeting supported by at least three Executive Committee members can convene such a meeting or cause a ballot to be issued for vote by the Executive Committee or the Division membership.
Section 4. All issues will be deemed approved or disapproved by a simple majority of a quorum of the Executive Committee. A quorum is defined as four members for a meeting and all members for ballots petitioned under the provisions of Section 3.
Section 5. The Executive Committee, or a designated subcommittee, can serve as the Nominating Committee. When serving as a Nominating Committee it will be chaired by the Past Chair or a person delegated to that role by the Past Chair.
Article VI - Committee Structure
Section 1. The committees of the Division shall include the: (1) Executive Committee, (2) Nominating Committee, and (3) whatever ad hoc committees are convened by the Chair.
Section 2. The membership of the Executive Committee, its duties and manner of operation are specified in Article V.
Article VII - Election Procedure
Section 1. The Nominating Committee shall solicit nominations for the positions of Chair-Elect, Program-Chair-Elect, and two Members-At-Large from the Division membership at the Division Business Meeting and through the Newsletter. It will then present a slate of candidates, who are members of the Division at the time of the election, to the general membership no later than at
the time of the publication and distribution of the Newsletter each spring. Additional nominations can be made directly by the membership prior to January 15 of each year by written petition attested to by five members in good standing of the Division. Placement on the ballot will be contingent on the nominee's willingness to serve if elected; such willingness will be
ascertained by the Past Chair.
Section 2. Whenever possible, the Division membership should offer at least two nominations for the positions of Chair-Elect and Program-Chair Elect and four nominations for the two Member-At-Large positions. The Nominating Committee is responsible for soliciting alternative candidates when necessary.
Section 3. Nominations will be closed as of January 15 of each year and, as shortly thereafter as feasible, the Past Chair will submit a mail ballot to the membership, either with the Newsletter or under separate cover. A plurality of all ballots returned to the Past Chair or his/her designee will constitute election to the open offices. In the event of a tie, the Past Chair will cast the deciding vote.
Section 4. An individual cannot be nominated to a previously held office until at least two years after his/her term has expired, The Nominating Committee will be guided by the criterion of involving new people, when possible, in elected positions.
Section 5. The election should be completed prior to May 15 and will be deemed official when a letter certifying results has been presented to the Chair.
Article VIII . Removal and Replacement of Executive Committee Members
Section 1. A member of the Executive Committee, either elected or appointed, may resign before the expiration of his/her term of office by written notification to the Division, or, in the case of the Chair, to the Past Chair.
Section 2. An elected or appointed officer of the Division may be recalled by written request of five members of the Executive Committee or by a minimum of five percent of the membership of the Division submitted to the Division Chair, or in the case of the Chair, to the Past Chair. An elected or appointed officer who has been recalled can be removed from office by a written vote of a minimum of two-thirds of the Executive Committee, excluding the recalled officer and any vacant positions on the committee.
Section 3. If a Division Chair should resign, be removed from office, or otherwise be unable to serve, the Chair-Elect will succeed to the office of Chair. If the office of Chair-Elect becomes vacant, the Nominating Committee will propose an election for a new Chair-Elect in accordance with Article VII, Section 1. If the office of Past Chair becomes vacant, that office will remain
vacant until its term expires. The Division Chair will carry out the functions of the Past Chair.
Article IX. Publications
Section 1. A Newsletter Editor will publish a Newsletter to facilitate communication and to report Division activities to the entire membership, as directed by the Executive Committee.
Section 2. The Newsletter Editor will be responsible for initiating and maintaining the Newsletter. The Editor will coordinate budgetary matters linked to the Newsletter with the Chair.
Section 3. To accomplish its general purpose, the Division will publish whatever articles, papers, notes and other materials as the Executive Committee deems necessary, subject to the publications policy of the Academy of Management.
Article X - Meetings
There shall be an annual Business Meeting of the Division held concurrently with the annual national meeting of the Academy of Management. The Chair will run the meeting, and may invoke Roberts Rules of Order, Revised. Special meetings may be held as deemed necessary by the Division's officers.
Article XI. Ratification and Amendments
Section 1. This constitution will be ratified by a majority vote of the Division members present and voting at the annual Business Meeting.
Section 2. Amendments to the constitution shall be ratified by the approval of two-thirds of the Division members voting in a mail ballot. Amendments will become effective immediately after the mail ballot is tabulated. Members must be given 30-days to submit their votes after they received the proposed amendment. Proposed amendments should contain a brief explanation or
reason for the recommended change. Proposed amendments may be initiated by the Executive Committee or by any member of the Division. To initiate a change, a member needs to submit to the Executive Committee a petition which specifies the proposed amendment and its rationale. Five members of the Division must endorse and sign the petition.
Section 3. The bylaws of the Academy of Management will always supersede any conflicting provisions in the Division's Constitution.
WE THE PEOPLE... : A CONSTITUTIONAL AMENDMENT
A Call for Order
The constitution governing the Conflict Management Division requires us to find candidates and
then vote for:
-Program Chair-Elect (who then proceeds to Program Chair)
-Division Chair-Elect (who then proceeds to Division Chair)
In contrast, the constituents governing all other Academy Divisions requires members to vote
-Program Chair-Elect (who then proceeds to become Program Chair,
Division Chair-Elect, and Division Chair)
The Conflict of Management Board of Directors recommends that we change our constitution so
it is consistent with the practice of other Divisions. We believe this change would make our
voting practice more efficient, and, perhaps more importantly, it would facilitate officers'
organizational learning and, thus, our management succession. This would mean that our
members - like most Academy members - will vote for Representatives-at-Large and Program
Chair-Elect only. Do you support this recommendation? (indicate below):
Yes No Abstain
Return your vote to:
University of North Carolina at Chapel Hill
Department of Management
Carroll Hall CB#3490
Chapel Hill, NC 27514